Policyholders Compensation Fund Jobs 2021 for Senior Assistant Office Administrator

Policyholders Compensation Fund Jobs 2021 for Senior Assistant Office Administrator available. See details below on how to apply for the position of Senior Assistant Office Administrator in Policyholders Compensation Fund.

The Policyholders Compensation Fund (PCF) is a State Corporation under the Ministry for Finance that was established through Legal Notice No.105 of 2004 and commenced its operations in January 2005. The Fund was established for the primary purpose of providing compensation to policyholders of an insurer that has been declared insolvent and for the secondary purpose of increasing the general public’s confidence in the insurance sector. The decision to establish the Fund was informed by the collapse of several Insurance companies prior to the year 2005

DEPARTMENT/SECTION
Corporate Services Department
GRADE/LEVEL
PCF 7
IMMEDIATE SUPERVISOR
Manager, Human Resources & Administration

PURPOSE OF THE JOB (JOB SUMMARY)

Responsible for providing effective administrative, public relations, secretarial and support services.

Duties And Responsibilities

Specific duties and responsibilities at this level will entail:

  • Coordinating meeting and appointment schedules;
  • Recording dictation in shorthand and transcribing it in typewritten form;
  • Using e-office to research and process data;
  • Operating office equipment,
  • Attending to visitors/clients;
  • Handling telephone calls;
  • Handling customer inquiries and complaints;
  • Coordinating meeting and appointment schedules;
  • Coordinating travel arrangements;
  • Ensuring security of office records, equipment and documents, including classified materials;
  • Ensuring security, integrity and confidentiality of data;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Maintaining an up to date filing system in the office;
  • Preparing responses to routine correspondence;
  • Managing office protocol and etiquette;
  • Managing petty cash and any other office administrative services that may be assigned; and
  • Assessing performance, mentoring and coaching of staff under the Officer’s purview.

Requirements For Appointment

For appointment to this grade, a candidate must have:

  • Diploma in Secretarial Studies, Business and Office Management or its equivalent qualification from a recognized and accredited institution;
  • Supervisory Skills Development course lasting not less than two weeks;
  • Shown merit and ability as reflected in work performance and results;
  • Proficiency in Computer Applications.
  • At least six (6) years relevant experience.

Terms of Offer:

An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate. Successful candidates in job grades PCF2 and PCF3 will be engaged on a five (5) years contractrenewable based on performance.

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